4^th New Forest North – Eling Sea Scout Group

 

 

Payment Policy

 

 

Introduction:

 

 

With the ever-demanding requirements on the group to make certain that all monies are fully accounted for it is important to have a policy which covers payments by parent/guardians of all monies to the group. This policy will be strictly adhered to, thus ensuring that the accounting procedures can be completed with all monies accounted for.

 

 

Membership Fees are payments, which are due to Scout Headquarters, County Headquarters and District once a year. These fees are aimed at covering the administration and insurance charges required to run scouting and cover a wide range of items. 

 

 

Our group take the above fees and add to this our own subscriptions to cover such things as utility costs and section weekly activities and badge work. These fees form the basis for what we charge. All the above fees are reviewed each year and you will be informed of any changes by the group treasurer.

 

 

These paid monies ensure that financially we are able to run effective and efficient beaver, cub and scout programmes for your child(ren). We call these Group Membership Fees (or subscriptions for short).

 

 

Payment:

 

 

 We ask you to pay your subscriptions in one of the following ways:

 

 

1. On the first meeting of each term (which will be notified to you)).

    

2. Annually.

    

 

Payments can be made using the following methods:

 

 

1. Cheque made payable to 4^th NFN (Eling) Sea Scouts

    

2. Cash

    

 

Throughout the year there will be the need to raise additional funding from parent(s)/guardian(s) for camps and outings as necessary. 

 

 

All other costs within the group are met by parent(s)/guardian(s) through fundraising events and through grants and donations.

 

 

 

Process for non-payment or late payment of Monies:

 

 

To ensure that monies are paid as agreed in the payment section of this policy the following course of action will take place if payment is not received in this timescale:

 

 

 

1. If payment is not received by the 3^rd week of the term that it is owed the parent(s)/guardian(s) will be sent a reminder letter or e-mail whichever is used normally for correspondence with the child’s/children’s parent(s)/guardian(s).  If the monies owed are not received within 7 days from the date of the letter/e-mail or no contact has been made with the leader in charge of the child or children, the membership will be terminated.

    

 

2. No monies (additional funds) will be accepted for other indoor/outdoor activities for your child(ren) or will the child(ren) be allowed to attend one of these activities until all group membership fees have been paid in full.

    

 

3. Where financially possible for the group we operate of genuine hardship policy and will not exclude a young person through an inability to pay.  Please contact your section leader confidentially and we will talk with you (in confidence) about ways we may be able to help you.

    

 

 

Group Executive

 

15^th September 2008